7 Best Accounting Software for Shopify in 2023

Managing finances and accounting is crucial when you start a Shopify store. However, this process is tedious and requires a lot of manual work. That’s when accounting software comes into play. Accounting software eliminates all the hassle of managing your accounting so you can focus on growing your store.  

There are many excellent accounting software solutions available for Shopify users. In this article, I will give you the best 7 accounting software for Shopify in 2023 so that you can find the best one for your online business.

What is the best accounting software for Shopify in 2023?

Here are my top picks for the best Shopify accounting apps in 2023. 

• Quaderno
• FreshBooks
• Xendoo
• Less Accounting
• Zoho Books
• ZarMoney
• QuickBooks Online

1. Quaderno

Are you a Shopify store owner tired of manually managing your finances? Look no further than Quaderno, the ultimate accounting software for Shopify. 

With Quaderno, you can automate your financial reports, streamline your invoicing process, and easily calculate your taxes. 

Say goodbye to the headache of manual accounting and hello to a more efficient, accurate, and stress-free financial management system for your Shopify store. Let Quaderno handle the numbers so you can focus on growing your business.

Key features

Quaderno is one of the best Shopify accounting software that supports many features. 

Automated tax calculation: Quaderno is one of a few accounting tools that automatically calculates sales tax and VAT based on the location of the customer and the product sold, saving Shopify merchants time and effort in tax compliance.

Real-time reporting: The accounting tool also provides real-time sales tax and VAT reporting, enabling Shopify merchants to monitor their tax liability and stay compliant with tax laws.

Multi-currency support: The platform supports multiple currencies and automatically converts prices into the customer’s local currency, which is useful for Shopify merchants who sell internationally.

Customized invoices: Quaderno is also an invoicing software that provides customizable invoice templates, which you can then integrate with different payment gateways.

Subscription management: Quaderno automates subscription management by calculating taxes on recurring payments and generating invoices for each payment, which is ideal for Shopify merchants who offer subscription-based products.

Seamless integration with Shopify: The software offers Shopify integration, enabling merchants to easily import their sales data into Quaderno and automate their tax compliance and reporting processes.

User-friendly interface: Quaderno is easy to use and navigate, which makes it a good option for beginners who don’t have an accounting background. 

Price

Quaderno offers 4 different pricing options:

• Startup: €49/month. 

• Business: €99/month. 

• Growth: €149/month.

• Enterprise: Custom price. 

The accounting app also offers a 7-day free trial, so you can try and see if it fits your business. I bet you will love it!

Pros

• Excellent tax capabilities. Business owners can focus on the business rather than the books. 

• Support many different integrations. 

• Quaderno has a dedicated support team that will help you solve your problems.  

Cons

• Limited reporting features. 

2. FreshBooks

FreshBooks is an award-winning accounting software that helps Shopify users manage their business finances efficiently. With FreshBooks, Shopify merchants can simplify invoicing, streamline their bookkeeping tasks, and automate the billing process. 

It also offers robust reporting tools to stay on top of your financials and make better business decisions. Plus, it integrates seamlessly with other Shopify apps for a streamlined experience. 

Whether you are new to the game or running a large e-commerce store, you can easily take control of your finances with FreshBooks.

Key features

FreshBooks is an all-in-one cloud-based accounting software that offers many powerful features for Shopify store owners. 

Invoicing: FreshBooks allows Shopify merchants to create and customize invoices with their branding, which can be sent to customers directly from the platform.

Automated payment reminders: The accounting software sends automatic payment reminders to customers to ensure timely payments, which is helpful for Shopify merchants who may have a large volume of transactions.

Expense tracking: FreshBooks allows you to track your expenses by linking your business bank account to the platform, making it easier to manage finances and stay on top of cash flow.

Reporting: FreshBooks provides detailed financial reports that help Shopify merchants understand their business performance and make informed decisions.

Multi-currency support: FreshBooks allows Shopify merchants to invoice and accept payments in different currencies. Shopify will eliminate your currency problems if you run an international store. 

Integration with Shopify: FreshBooks integrates with Shopify, enabling merchants to import their sales data and automate their accounting processes easily.

Mobile app: The platform also offers a mobile version that allows Shopify merchants to manage their finances on the go, which is suitable for merchants who travel all the time.

Price

The software offers 4 different pricing options:

• Lite: $8.50/month for the monthly plan or $158.10/year for the annual plan. 

• Plus: $15/month for the monthly plan or $279/year for the annual plan. 

• Premium: $27.5/month for the monthly plan or $511.5/year for the annual plan. 

• Select: Customized plan. 

At the time of this writing, the software has a limited-time offer of 50% off for the first three months and an additional 10% off for the annual plan. 

Moreover, you can try this product for free in 30 days. There’s no credit card required, so feel free to cancel anytime.  

Pros

• Excellent invoicing feature with great-looking customizable templates. 

• Powerful expense tracking feature. 

• Support various integrations, including Shopify, Paypal, Gusto, and Stripe. 

Cons

• There are no inventory management features, which may be a limitation for a business that requires inventory. 

3. Xendoo

Xendoo is a small business accounting software designed explicitly for Shopify merchants. It offers powerful features enabling users to quickly and efficiently manage their finances, streamline bookkeeping tasks, and automate the billing process. 

With Xendoo’s intuitive user interface, Shopify merchants can quickly create invoices with their branding, generate detailed financial reports for business decisions, accept payments in different currencies, and integrate seamlessly with other apps for a streamlined experience. 

However, this product is relatively expensive and suitable for large e-commerce businesses. If you have a large Shopify store and want an accounting solution, Xendoo is an excellent option. 

Key features

Automated bookkeeping: Xendoo’s automation technology can help Shopify merchants save manual bookkeeping time and effort by categorizing transactions, automating bank reconciliation, and generating financial statements.

Financial reports: Xendoo provides financial statements by the 5th business day, giving Shopify merchants an up-to-date view of their financial data so that they can monitor cash flow and make informed decisions.

Integration with Shopify: Xendoo integrates with Shopify, allowing Shopify merchants to import their sales data and automate their accounting processes easily.

Tax preparation: Xendoo provides tax preparation services for federal, state, and local taxes, which is essential for Shopify merchants who need to stay compliant with tax laws.

Dedicated financial team: Xendoo assigns a dedicated financial team to each business, providing personalized support and guidance, which can be helpful for new Shopify store owners who need expert financial advice and support.

Price

Xendoo offers 3 different pricing plans: 

• Essential: $395/month for the monthly plan and $355/month for the annual plan.  

• Growth: $695/month for the monthly plan and $625/month for the annual plan.

• Scale: $995/month for the monthly plan and $895/month for the annual plan.

Xendoo also offers custom plans for over 125k monthly expenses. 

Pros

• Excellent bookkeeping solution. 

• Support multiple integrations. 

• Provide a dedicated financial team that supports your business. 

Cons

• Limited customization. 

• Limited integration options compared to other accounting software. 

4. Less Accounting

Less Accounting stands out as one of the best accounting software solutions for Shopify store owners, thanks to its user-friendly interface and robust features tailored to the unique needs of e-commerce businesses.

Designed with simplicity and efficiency, Less Accounting helps you streamline your bookkeeping tasks by seamlessly integrating with your Shopify store, automatically importing sales data, and categorizing transactions.

The software offers various tools that enable you to easily manage your expenses, track your income, generate professional invoices, and even monitor your cash flow. Additionally, Less Accounting simplifies the tax preparation process by providing accurate financial reports and assisting in calculating your taxable income.

Less Accounting is well-known for its excellent customer support, offering expert guidance and resources to ensure you maximize the software’s capabilities.

Key features

Accounting Workflows: A simple workflow that allows you to complete accounting tasks within minutes, not hours.

Invoices: Send customized invoices to any of your contact and track payments from them. You can also set up your invoices to reoccur whenever you need. The platform also accepts payments from Paypal.

Proposals: Less Accounting provides you with ready proposal templates; you can turn them into your business proposals. You can attach these proposals as sales notes to contacts, and you can turn these proposals into invoices that are ready to send out to clients. 

Mileage: This feature allows you to log mileage and trips. Mileage covered on a business trip counts as a business expense. Thus, you can save some money when tax season comes. 

Contacts: A solid CRM feature that lets you track all your prospects and contacts. You can integrate your address book from third-party services like Gmail, Highrise, Basecamp, etc. 

Import data: Less Accounting can work with thousands of US banks and hundreds of international banks.

Price

Less Accounting offers 3 pricing plans for its accounting software:

• Free: a free plan allows up to 3 customers.
• Lite: $24/month, suitable for solo entrepreneurs.
• Team: $36/month, ideal for growing teams.

Pros

• Simple and easy to use.
• Outstanding customer support.
• Affordable for small businesses.

Cons

• Limited invoice templates.
• Doesn’t integrate with new platforms.

5. Zoho Books

Zoho Books is an excellent accounting software choice for Shopify store owners, offering a comprehensive suite of features designed for e-commerce businesses.

With its user-friendly interface and seamless integration with Shopify, Zoho Books simplifies tracking income and expenses, automating financial tasks, and ensuring accurate bookkeeping.

The software provides valuable tools such as inventory management, invoicing, expense tracking, and customizable financial reports that clearly show your business’s financial health. Moreover, Zoho Books makes tax time less daunting by helping you calculate your taxable income and stay compliant with tax regulations.

Zoho Books is extremely easy to scale, making it suitable for small and larger businesses. As your Shopify store grows, the software adapts to meet your expanding needs without compromising efficiency or ease of use.

Key features

Invoicing: Zoho Books makes invoicing effortless. You can send customized invoices and get paid faster with multiple currencies.

Quotes: You cancreate professional quotes, then convert them to invoices with a click.

Customer Portal: Your clients cansee recent transactions, approve quotes faster, and make bulk payments with the customer portal.

Expenses: Staying on top of your expenses is vital to maintain a healthy business. This feature allows you to upload receipts and track where your money is going.

Banking: You can reconcile your bank accounts with ease. Zoho Books will fetch and categorize your transactions automatically.

Online Payments: You can integrate Zoho Books with popular payment gateways, providing a hassle-free environment for collecting online customer payments.

Automation: Zoho Books helps youautomate business workflows so you can focus on growing your business.

Price

The platform offer 6 pricing plans:

• Free: Free plan for one individual.
• Standard: $20/month for the monthly subscription and $15/month for the annual subscription.
• Professional: $50/month for the monthly subscription and $40/month for the annual subscription.
• Premium: $70/month for the monthly subscription and $60/month for the annual subscription.
• Elite: $150/month for the monthly subscription and $120/month for the annual subscription.
• Ultimate: $275/month for the monthly subscription and $240/month for the annual subscription.

Pros

• A comprehensive accounting tool with many features.
• Offers a free plan.
• Robust a mobile app.

Cons

• Must choose high-tier packages for advanced features.
• Allows a maximum of 10 users.

6. ZarMoney

ZarMoney is one of the best accounting software for Shopify stores of all sizes. It offers many powerful features, from invoicing and inventory management to bank reconciliation and financial reporting, so you can easily manage your finances. 

With its user-friendly interface and customizable workflows, ZarMoney can be tailored to meet the unique needs of any business. ZarMoney provides an accounting system that can automate and streamline financial management, helping you stay competitive in this fast-paced business environment. 

Key features

Shopify Integration: ZarMoney integrates seamlessly with Shopify, allowing store owners to import their sales, expenses, and customer data into their accounting system.

Inventory Management: ZarMoney provides a robust inventory management feature that allows you to track your inventory levels, set reorder points, and generate reports to help you make informed purchasing decisions.

Invoicing: ZarMoney’s invoicing module allows Shopify store owners to create customizable invoices and send them to customers, track payments, and automate payment reminders to ensure timely payments.

Bank Reconciliation: With ZarMoney’s bank reconciliation feature, you can easily reconcile your bank accounts with your accounting records, ensuring accurate financial data and preventing errors.

Financial Reporting: ZarMoney offers various financial reports, including profit and loss statements, balance sheets, and cash flow statements. The reports give you more insights into your business performance.

Multi-Currency Support: The accounting software supports multiple currencies, which is helpful for Shopify store owners who sell products globally and need to manage their business finances in different currencies.

Price

ZarMoney offers 3 different pricing plans:

• Entrepreneur: $15 per user/month. 

• Small business: $20 per user/month. 

• Enterprise: $350 per user/month. 

For each plan, the software can support up to 30 users.

Pros

• Excellent inventory management feature to keep track of inventory levels. 

• Support bank reconciliation to ensure accurate accounting practices. 

Cons

• Limited customer support hours, you can only contact the support team during business hours. 

• A limited mobile app, the mobile version only provides some functionalities of the desktop version. 

7. QuickBooks Online

QuickBooks Online is an accounting software designed to help small and medium-sized businesses stay on top of their finances. 

With its user-friendly interface and powerful features, QuickBooks is a high-quality accounting software that any business owner should consider. From tracking income and expenses to generating invoices and managing cash flow, QuickBooks got you covered.  

QuickBooks Online can help you streamline your financial management processes, saving you time and money, whether you are just getting started or owning an established Shopify store. 

With over 5 million users worldwide, QuickBooks Online has become one of the most popular accounting software solutions.

Key features

Support Shopify integration: QuickBooks Online integrates seamlessly with Shopify, allowing merchants to import their sales, expenses, and customer data into their accounting. The software also automatically syncs with Shopify, ensuring that all financial data is up-to-date and accurate.

Invoicing: QuickBooks Online’s invoicing module allows merchants to create and send professional-looking invoices to their customers, track payments, and automate payment reminders to ensure timely payments.

Inventory Management: QuickBooks Online provides powerful inventory management tools that allow merchants to keep track of their inventory levels, set reorder points, and generate reports to help them make informed purchasing decisions.

Sales Tax Management: QuickBooks Online makes it easy for merchants to track and manage sales tax, ensuring that they comply with tax laws and regulations.

Financial Reporting: You can get different types of financial reports from QuickBooks Online, which will give you insights into how your store is performing. 

Price

QuickBooks Online offers 4 pricing options:

• Simple Start: $30/month. 

• Essentials: $55/month. 

• Plus: $85/month. 

• Advanced: $200/month. 

The software offers a 30-day free trial and 50% off for the first 3 months. 

Pros

• Robust reporting capabilities. 

• Automate most of the time-consuming accounting tasks, so you can focus on growing your business. 

• Easy to use and navigate, suitable for beginners. 

Cons

• QuickBooks is more expensive compared to other accounting solutions. 

• QuickBooks has a steep learning curve. 

What is accounting software? 

Accounting software is a computer program that helps businesses keep track of their finances by automating manual tasks. 

Accounting software can help businesses manage their accounts, generate financial reports, track expenses and income, reconcile bank accounts, and prepare taxes. Companies also use accounting software to send customer invoices and manage store inventory. 

Accounting software suits businesses of all sizes, from small startups to enterprises. 

By using accounting software, businesses can save time and money and ensure accuracy in their financial records. 

What factors do the best Shopify accounting apps have?

The best Shopify accounting apps possess several key factors that make them invaluable tools for e-commerce businesses looking to streamline their financial management.

By prioritizing these factors, store owners can confidently choose an accounting app that simplifies their financial management and allows them to focus on growing their online business.

• User-friendliness: User-friendliness ensures store owners can easily navigate the software without being bogged down by complex processes.
• A comprehensive suite of accounting features: The top accounting apps offer a complete suite of features tailored to the unique needs of e-commerce businesses, such as inventory management, invoicing, expense tracking, and customizable financial reports.
• Scalability: Scalability is also vital, as the software should be able to grow alongside your business and adapt to your changing requirements.
• Excellent customer support: Outstanding customer support is a must-have for the best Shopify accounting apps, providing guidance, resources, and troubleshooting assistance to help merchants make the most of the software’s capabilities.

Conclusion

The article covered 7 of the best accounting software for Shopify: Quaderno, FreshBooks, Xendoo, Less Accounting, Zoho Books, ZarMoney, and QuickBooks Online. These programs offer various features to help you manage your finances and streamline your processes. 

By comparing their features and prices, you can find the best accounting solution for your business. Choosing the right software can save you time and money, reducing stress and improving your bottom line. 

I hope you find this article helpful, as I provide product insights based on my personal experience. If you like the article, don’t hesitate to share it with your friends and comment below. Also, if you want to earn some cash using the top e-commerce service, check out our article to learn how to make money on Shopify now.

FAQs

Can you use Shopify as an accounting software?

No, Shopify only offers basic financial features such as tracking sales, generating invoices, and managing basic financial transactions. You need dedicated accounting software to perform accounting tasks for your Shopify business.

Do you need an accountant for Shopify?

It depends on your business size. If you have a small store, you can do accounting yourself. Having an accountant will be helpful if you have a large and complex store. A good accountant can help you manage your financial reports, inventory, and business cash flows.

How do I add an accountant to Shopify?

You can create a staff account for your accountants. Check out this guide from Shopify to learn more!

What does a Shopify bookkeeper do?

A Shopify bookkeeper manages the financial transactions and records related to a business’s Shopify store. Their primary role is to ensure accurate and organized financial information within the Shopify platform.

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